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Rent Roll Automation

Your Dynamic, Real-Time Rent Roll — Powered by AI

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Your Real-Time, Dynamic Rent Roll

All your leases, amendments, and supporting docs — intelligently synthesized into a live, ever-evolving rent roll with one-click verification back to the source.

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Did you know?

53%

of rent rolls contain a material financial error?

The ripple effect of mismanaged lease data extends beyond abstracts. Prophia empowers you to take control—without the risk of error or fear of missing critical details.

The Process

1 automated
STEP 1

Automated Rent Escalation Tracking

Track rent steps and escalations across your portfolio and easily confirm that increases are applied as per lease terms.

2 critical date
Step 2

Critical Date Monitoring

Ensure lease start and end dates are accurately recorded for clear occupancy planning and pro forma alignment.

3 monthly
Step 3

Monthly & Annualized Rent Clarity

Quickly view monthly rent and annualized rent totals to monitor recurring income and cash flow.

4 rent psf
Step 4

Rent PSF Benchmarking

Track rent per square foot metrics to evaluate market competitiveness and drive leasing decisions.

5 retail leases
Step 5

Percentage Rent Detail Tracking

Gain visibility into retail leases with percentage rent components for accurate revenue forecasting.

rent roll computer
RXR | CASE STUDY

From Pilot to Portfolio, RXR Declares Prophia a “Must-Have” for CRE Asset Management

Read RXR’s Story

How it Works

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Upload Lease Documents

Drag and drop leases, amendments, and supporting files into Prophia.

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AI Extracts Rent Details

Prophia’s AI pulls key financial terms, rent steps, and escalation data.

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Rent Roll Builder

Our platform compiles a real-time, dynamic rent roll with direct source links.

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Reconcile & Verify

Prophia’s audit team cross-checks against your existing rent roll and flags discrepancies.

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Complete System Integration

Prophia’s Automated Yardi Audit

Prophia’s Yardi audit feature automatically checks for discrepancies between lease data in Prophia and your Yardi accounting system. Stay informed and in control with periodic audit checks that notify you of any inconsistencies, allowing you to address them promptly.

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Built-In Verification

Every data point links back to the original document for instant validation and complete transparency.

Audit-Ready Accuracy

Our team reconciles every Prophia-generated rent roll against your spreadsheets and flags discrepancies — giving you audit-ready accuracy and confidence.

Revenue Risk Mitigation

Avoid costly oversights with automated rent roll reports, ensuring no revenue opportunity is left on the table.

What People Are Saying

Stop Leaving Money on the Table. Eliminate Rent Roll Errors and Protect Your Revenue Today.